Some organizations have protocols for communicating about an employee’s departure, but often, individual managers are left to figure out what to say on their own.

If you’re among the latter, you might consider a useful template from Alison Green, who blogs at Ask a Manager. If it’s a voluntary quit, she suggests something like this:

“I’m sad to announce that Pete has decided to move on and his last day with us will be (date). Pete has been our top sales guy for three years running, and we wish him the very best. He’ll be hard to replace. In the interim, you can go to Jacki about any business you would have raised with Pete.”

If you’re dealing with an employee termination, vary the wording this way:

“Unfortunately, Pete’s last day with us was today. We wish him the best of luck, and we’ll be moving quickly to hire a replacement. In the interim, you can go to Jacki about any business you would have raised with Pete.”

2 Comments

  • Maryposa says:

    I am struggling with what to say about an employee who no longer works here because he committed suicide two weeks ago. So far, we have been communicating with people on a case-by-case basis, depending on how well they knew the employee. Are there legal restrictions on what we can or cannot say?

  • Maryposa says:

    I am struggling with what to say about an employee who no longer works here because he committed suicide two weeks ago. So far, we have been communicating with people on a case-by-case basis, depending on how well they knew the employee. Are there legal restrictions on what we can or cannot say?

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